Privacy policy
Last updated 10 November 2026
- We use your information only to run Collavero for you and your company.
- From Google we receive your name, email address and profile picture. If you connect Google Drive, we can open only the files you pick.
- We don't sell your information, show you advertising or track you across other sites.
- Meeting notes you ask Collavero to read are sent to Google's Gemini service to suggest actions. Google does not use them to train its models without our permission.
- Write to privacy@collavero.co to see, correct or delete your information.
1. Who we are
Collavero is provided by Green Networks for Web Management & Design Co ("Greenetworks", "we", "us"), a company registered in Kuwait:
Green Networks for Web Management & Design CoLevel 18, Al Sahab Tower, Mohd. Thunayan Al Ghanim St
Kuwait City, Kuwait
Telephone: +965 2227 3997
Email: privacy@collavero.co
This policy covers the Collavero application at app.collavero.co and this website at collavero.co.
2. Your company and us
Collavero is used by companies (our customers), who invite their people into a private workspace. The company decides who is invited and what is recorded in its workspace, such as meetings, updates, actions and event leads. For that content we act on the company's behalf and follow its instructions. If you are a member of a company's workspace and want something in it changed or removed, you can also ask your company's Collavero owner or administrator.
3. What we collect
From your Google account, when you sign in
Your name, email address, profile picture and Google account identifier. We use these to confirm who you are, to match you to the invitation your company sent, and to show your name and picture to your colleagues in Collavero. We do not ask for your password.
From Google Drive, only if you choose to connect it
Connecting Google Drive is optional. Collavero asks only for Google's
drive.file permission, which lets it open the files you select yourself
in Google's file picker, and no others. When you pick a Google Doc of meeting notes,
Collavero reads its text and title so that it can suggest actions from it. It cannot
list or open the rest of your Drive, and it never edits, deletes or shares your
files. To keep the connection working, we store an access credential from Google,
encrypted. You can disconnect at any time in Collavero under Settings › Profile, or
in your Google account's security settings.
What you and your colleagues put into Collavero
Meetings and their details, department updates, decisions, notes, actions, comments, links to documents, company logos and colours, and events with the leads met there. Leads may include the names and contact details of people your company met; your company is responsible for having the right to record them.
Technical information
When you sign in we record your session along with your browser's description and IP address, so that sessions can be secured and you can be signed out. Our server keeps a short access log (address, time and page requested) for security and troubleshooting. Collavero records important changes, such as who invited whom or who changed an action, in your company's activity log.
Cookies
Collavero uses two cookies: one keeps you signed in, and one protects your requests against cross-site forgery. Both are strictly necessary. We use no analytics, advertising or tracking cookies, and this website sets no cookies.
4. How we use it
- To provide Collavero: sign you in, show you your company's workspace and let you work in it.
- To suggest actions from meeting notes when you or an organiser asks.
- To keep Collavero secure, prevent misuse and fix problems.
- To contact your company about its account, billing and changes to the service.
We don't sell personal information, use it for advertising, or use it to build profiles of you.
5. Suggested actions from meeting notes
When someone asks Collavero to read meeting notes (pasted in, or from a Google Doc they picked), the text of those notes is sent to Google Cloud's Vertex AI service, using Google's Gemini model, which returns suggested actions. A person in your company reviews every suggestion; nothing becomes an action until they approve it. Under Google Cloud's terms, Google uses this text to provide the service to us and does not use it to train its models without our permission. This processing is not limited to a single region.
Collavero keeps the text of imported notes until the suggestions are reviewed, and deletes it automatically 90 days after review. The approved actions remain.
6. Google user data: Limited Use
Collavero's use and transfer of information received from Google APIs to any other app will adhere to the Google API Services User Data Policy, including the Limited Use requirements. In particular:
- We use Google user data only to provide and improve the features you use in Collavero, described above.
- We transfer it to others only as needed to provide those features (such as Google's own Gemini service for suggested actions), to comply with the law, or as part of a merger or sale with your notice.
- We never use it for advertising, never sell it, and never use it to train general artificial intelligence or machine learning models.
- No person at Greenetworks reads it, except with your permission, when needed for security or to comply with the law.
7. Who processes information for us
| Service | What for | Where |
|---|---|---|
| DigitalOcean | Hosting the application, its database and backups | Frankfurt, Germany |
| Sign-in, Google Drive (if connected), and Gemini on Vertex AI for suggested actions | Google's global infrastructure |
We may also disclose information if the law requires it, or to protect the rights and safety of our users and the public.
8. How we protect it
- All traffic is encrypted with HTTPS.
- Each company's information is kept apart in the database, and every request is checked on the server against the person's access.
- Access is by invitation only.
- Google Drive credentials are stored encrypted (AES-256-GCM).
- The database is backed up nightly.
No system is perfectly secure. If a breach affects your information, we will tell your company without undue delay.
9. How long we keep it
- Workspace content and accounts: while your company uses Collavero. When a company's subscription ends, we keep its workspace for 30 days so it can ask for a copy, then delete it. A company can ask us to delete it sooner.
- Text of imported meeting notes: 90 days after the suggestions are reviewed.
- Sessions: removed 30 days after they expire.
- Backups: kept for 30 days, then deleted, so deleted information leaves our backups within 30 days.
10. Your choices and rights
You can ask us to show you the information we hold about you, to correct it, to export it, or to delete it. Write to privacy@collavero.co from the email address you use with Collavero. Where the information belongs to your company's workspace, we may involve your company's owner. You can disconnect Google Drive at any time, and remove Collavero's access in your Google account's security settings, under third-party apps and services.
11. Children
Collavero is a business service and is not meant for anyone under 18.
12. Changes to this policy
If we change this policy, we will update the date at the top. If a change is significant, we will tell the companies that use Collavero before it takes effect.
13. Contact
Questions about this policy: privacy@collavero.co, or by post to the address above.